Data protection declaration

of LectioPro GmbH

Babstadter Str. 7
74906 Bad Rappenau

Tel.: +49 7264 7008720
Fax: +49 7264 7008721
Email: info(at)lectiopro.de
Web: www.lectiopro.de

Commercial Register Stuttgart HRB 760153 VAT
Identification Number DE 311222727
Tax Number 65204/02079

Managing Director: Matthias Gröger

As of: 06/01/2018

Security and protection of your personal data

We consider it our primary task to protect the confidentiality of the personal data you provide and to protect them from unauthorized access. Therefore, we use extreme care and state-of-the-art security standards to ensure maximum protection of your personal data. As a company under private law, we are subject to the provisions of the European General Data Protection Regulation (GPDR) and the provisions of the Federal Data Protection Act (BDSG). In order to protect your rights, we have adopted technical and organizational measures, and also ensured that external service providers commissioned by us comply with the data protection regulations.

Definitions

The legislator requires that personal data be processed in a lawful manner, in good faith and in a way that is comprehensible to the data subject ("lawfulness, processing in good faith, transparency"). In order to ensure this, we hereby inform you about the individual legal definitions which are also used in this data protection declaration:

1. Personal data
„refers to all information relating to an identified or identifiable natural person (hereinafter “data subject”); a natural person is regarded as identifiable, if he/she can be directly or indirectly identified, especially by means of association with an identifier such as a name, with an identification number, with location data, with an online ID or with one or several special features reflecting the physical, physiological, genetic, psychic, economic, cultural or social identity of that natural person;

2. Processing
"Processing" means any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

3. Restriction of processing
"Restriction of processing" is the marking of stored personal data with the aim of restricting their future processing.

4. Profiling
"Profiling" means any type of automated processing of personal data that consists of using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to that natural person's job performance, economic situation, health, personal preferences, interests, reliability, behavior, location or change of location.

5. Pseudonymization
"Pseudonymization" means the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures which ensure that the personal data cannot be attributed to an identified or identifiable natural person.

6. File system
"File system" means any structured collection of personal data accessible according to specified criteria, whether such collection is maintained on a centralized, decentralized, or functional or geographic basis.

7. Controller
"Controller" means a natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for by Union or Member State law.

8. Processor
"Processor" means a natural or legal person, public authority, agency or other body that processes personal data on behalf of the Controller.

9. Recipient
"Recipient" means a natural or legal person, public authority, agency or other body to whom personal data is disclosed, whether or not a third party. However, authorities which may receive personal data under Union law or the law of the Member States under a particular investigation mandate shall not be considered recipients; the processing of such data by the said authorities shall be carried out in accordance with the applicable data protection rules in accordance with the purposes of the processing.

10. Third party
"Third party" means a natural or legal person, public authority, agency or other body, other than the data subject, the controller, the external processor and the persons authorized to process the personal data under the direct responsibility of the controller or the external processor.

11. Consent
A "consent" of the data subject is any freely given specific, informed and unambiguous indication of his or her wishes in the form of a statement or other unambiguous affirmative act by which the data subject signifies his or her agreement to the processing of personal data relating to him or her.

Lawfulness of processing

The processing of personal data is only legal if there is a legal basis for the processing. The legal basis for processing may be determined in accordance with Article 6 para. 1 lit. a - f of the GDPR in particular:

The data subject has given their consent to the processing of personal data concerning them for one or more specific purposes;
the processing is necessary for the fulfilment of a contract to which the data subject is party or in order to fulfil contractual requirements at the request of the data subject prior to entering into a contract;
the processing is necessary to fulfill a legal obligation to which the controller is subject;
the processing is necessary to protect the vital interests of the data subject or another natural person;
the processing is necessary for the performance of a task in the public interest or in the exercise of public authority conferred on the provider;
the processing is necessary to safeguard the legitimate interests of the responsible person or a third party, unless the interests or fundamental rights and freedoms of the data subject which require the protection of personal data prevail, in particular where the data subject is a child.

Information about the collection of personal data

Below, we provide information on the collection of personal data when using this website. Personal data are e.g. name, address, email addresses, user behavior.
When we are contacted via email or via a contact form, the data you provide (your email address, and if applicable your name and your telephone number) will be stored by us in order to answer your questions. The data collected in this context will be deleted after storage is no longer required, or processing will be restricted if there are legal storage obligations.

Collection of personal data when visiting our website

If you use the website for information purposes only, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which are technically necessary for us to display our website to you and to guarantee stability and security (legal basis is Art. 6 para. 1 p. 1 lit. f GDPR):

IP address
Date and time of request
Time zone difference from Greenwich Mean Time (GMT)
Content of the request (concrete page)
Access Status/HTTP status code
respective volume of data transferred
The website from which the request originates
Browser
Operating system and its interface
Language and version of the browser software.

Data processing on this website

Our website provider automatically collects and stores information that your browser automatically transmits to us in so-called server log files. These are:

Browser type / browser version
Operating system used
Referrer URL
Host name of the accessing computer
Time of the server request

This data cannot be used to identify individual people. This data will not be combined with data from other sources. We reserve the right to retrospectively check this log data in the event of concrete evidence of illegal activity.

Collection of information

In order to process your registration, we collect so-called inventory data. This includes in particular your company name, your full name, your address data, your telephone number and your email address. Since these are necessary for the establishment and content of a possible contractual relationship, the collection and use of this data to provide our services does not require your prior consent.

If you have provided us with personal data, we will only use it to fulfill our contractual obligations and for technical administration.

We will not disclose any data to government agencies except where required by law. Your personal data will not be passed on to third parties or used for purposes other than the aforementioned.

We delete stored data as soon as they are no longer necessary for fulfilling the task which required saving them, or if saving them is not admitted for legal reasons.

We do not collect personal data about the use of our website (usage data).

Transmission of data for orders

Your data will not be transmitted for advertising purposes, for example. You can object to the use of the email address saved in the context of the order at any time free of charge.

Use of cookies

(1) In addition to the aforementioned data, cookies are stored on your computer when you use our website. Cookies are small text files which are allocated and stored on your hard disk in association with the browser you are using and through which the site which sets the cookie transmits certain information. Cookies cannot run programs or deliver viruses to your computer. They serve to make our site more user-friendly and effective.

(2) This website and our services use the following types of cookies, the scope and functionality of which are explained below:

Transient cookies (see 1.)
Persistent cookies (see 2).

Transient cookies are automatically deleted when you close the browser. In particular, these include the session cookies. These store a session ID which assigns the various requests made by your browser during the joint session. This allows your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close the browser.
Persistent cookies are automatically deleted after a predetermined period, which may vary depending on the cookie in question. You can delete cookies at any time in the security settings of your browser.

You can configure your browser setting according to your preferences and,
for example, refuse to accept third-party cookies or all cookies. "Third-Party Cookies" are cookies set by a third party, therefore, not by the actual website you are currently visiting. Please note that by deactivating cookies you may not be able to use all functions of this website.

Other functions and offers on our website

(1) In addition to the purely informational use of our website, we offer various services that you can use if interested. For this purpose, you must provide further personal data which we use to provide the respective service and to which the aforementioned data processing principles apply.

(2) In some cases, we will use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions and are regularly checked.

(3) Furthermore, we may disclose your personal data to third parties if we offer promotions, competitions, contracts or similar services together with partners. You will receive more detailed information on this when you provide your personal data or in the description of the respective offer below.

(4) If our service providers or partners are based in a state outside the European Economic Area (EEA), we will inform you of the consequences of this fact in the description of the offer.

Children

Our offer is basically aimed at adults. Persons below the age of 18 should not transmit personal data to us without the consent of their parents or legal guardians.

Rights of the person concerned

(1) Withdrawal of consent

If the processing of personal data is based on a given consent, you have the right to revoke the consent at any time. This revocation will not affect the lawfulness of any processing done beforehand.

You can contact us at any time to exercise your cancellation right.

(2) Right of confirmation

You have the right to request confirmation from the data controller as to whether we are processing personal data relating to you. You can request confirmation at any time using the above contact details.

(3) Right to information

If personal data are processed, you can request information about these personal data and about the following information at any time:

the purposes of processing;
the categories of personal data being processed;
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations;
if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this period;
the existence of a right of rectification or deletion of personal data concerning you or of a restriction on processing by the data controller or of a right to oppose such processing;
right to lodge a complaint with a supervisory authority;
if the personal data are not collected from the data subject, all available information about the origin of the data;
the existence of automated decision-making processes, including profiling, referred to in Article 22 paras. 1 and 4 GDPR and, at least in those cases, meaningful information about the software involved, as well as the significance and envisaged consequences of such processing for the data subject.

If personal data are transferred to a third country or an international organization, you have the right to be informed of the appropriate guarantees in connection with the transfer in accordance with article 46 GDPR. We provide a copy of the personal data which are the subject of the processing. We may charge an appropriate fee based on administrative costs for any additional copies you request personally. If you submit the application electronically, the information shall be provided in a common electronic format, unless otherwise specified. The right to obtain a copy in accordance with paragraph 3 shall not prejudice the rights and freedoms of other persons.

(4) Right to rectification

You have the right to request the rectification of your personal data without any undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data - also by means of a supplementary declaration.

(5) Right to deletion ("Right to be forgotten")

You have the right to request the data controller to delete personal data relating to you immediately and we are obliged to delete personal data immediately if one of the following reasons applies:

The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
The data subject withdraws the consent on which the processing referred to in Article 6 para. 1 letter a or Article 9 para. 2 letter a was based and there is no other legal basis for processing.
The data subject opposes processing in accordance with Article 21 para. 1 GDPR and there are no overriding legitimate grounds for processing or the data subject opposes processing in accordance with Article 21 para 2 GDPR.
The personal data have been processed unlawfully.
The deletion of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
The personal data have been collected in relation to information society services provided in accordance with article 8 para 1 GDPR.

Where the data controller has made the personal data public and is obliged to delete them in accordance with paragraph 1, they shall take appropriate measures, including technical measures, taking into account the technology available and the implementation costs, to inform data processors of the personal data which a data subject has requested them to delete, including all links to such personal data or copies or replications of such personal data.

The right to deletion ("right to be forgotten") does not exist insofar as processing is necessary:

to exercise the right to freedom of expression and information;
for the performance of a legal obligation which makes such processing mandatory under the law of the Union or of the Member States to which we are subject or for the performance of a task in the public interest or in the exercise of official authority conferred upon us;
for reasons relating to public interest in the field of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
for archiving purposes of public interest, scientific or historical research purposes or for statistical purposes referred to in Article 89 para. 1 GDPR, where the right referred to in paragraph 1 is likely to render impossible or be seriously prejudicial to the attainment of the objectives of such processing, or
to assert, exercise, or defend legal claims.

Right to restrict processing

You have the right to demand from us the restriction of the processing of your personal data if one of the following conditions is met:

the accuracy of the personal data is contested by the data subject, for a period enabling the data controller to verify the accuracy of the personal data;
the processing is unlawful and the data subject refuses to delete the personal data and instead requests a restriction on the use of the personal data;
the data controller no longer needs the personal data for the purposes of processing, but it is required by the data subject for the establishment, exercise or defense of legal claims, or
the data subject has objected to the processing pursuant to Article 21(1) of the GDPR, as long as it is not yet established whether the legitimate grounds of the controller override those of the data subject.

Where processing has been restricted in accordance with the above conditions, such personal data shall - apart from being stored - only be processed with the consent of the data subject or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or a Member State.

In order to exercise the right to restrict processing, the data subject may contact us at any time using the contact details provided above.

(7) The right to data portability

You have the right to receive the personal data concerning you which you have provided to us in a structured, current and machine-readable format, and you have the right to transmit these data to another data controller without interference from the data controller to whom the personal data were provided, provided that:

processing is based on consent pursuant to Article 6 para. 1 letter a or Article 9 para. 2 letter a or on the basis of a contract pursuant to Article 6 para. 1 letter b GDPR and
the processing is carried out using automated methods.

In exercising this right to data portability under paragraph 1, the data subject shall have the right to have the personal data transferred directly by a data controller to another data controller, where technically feasible. The exercise of the right to data portability does not affect the right to deletion ("right to be forgotten"). The right to data portability shall not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on the data controller.

(8) Right of objection

You have the right to object at any time to the processing of personal data concerning you on the basis of Article 6 paragraph 1 letter e or f GDPR for reasons arising from your particular situation, including profiling based on these provisions. The data controller will no longer process the personal data unless he can demonstrate compelling legitimate grounds for processing which outweigh the interests, rights and freedoms of the data subject, or the processing is for the purpose of enforcing, pursuing or defending legal claims.

Where personal data are processed for direct marketing purposes, the data subject shall have the right to object at any time to the processing of personal data concerning him/her for the purposes of such advertising, including profiling in so far as it is related to such direct marketing. If you object to processing for direct marketing purposes, personal data shall no longer be processed for these purposes.

In connection with the use of information society services, notwithstanding Directive 2002/58/EC, you may exercise your right of opposition by means of automated procedures using technical specifications.

You have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1), unless the processing is necessary for the performance of a task carried out in the public interest.

You can exercise the right to object at any time by contacting the respective responsible person.

(9) Automated individual decision-making including profiling

You have the right not to be subject to a decision based exclusively on automated processing – including profiling – that has legal effect against you or significantly impairs you in a similar manner. This does not apply if the decision:

is necessary for entering into, or for the performance of, a contract between the data subject and a data controller,
is authorized by Union or Member State law to which the data controller is subject and which also lays down suitable measures to safeguard the rights and freedoms of the data subject and legitimate interests or
is made with the express consent of the data subject.

The data controller shall take appropriate measures to safeguard the rights, freedoms and legitimate interests of the data subject, including at least the right to obtain the intervention of a person by the data controller, to state their own position and to challenge the decision.

The data subject may exercise this right at any time by contacting the data controller.

(10) The right of appeal to a supervisory authority

They shall also, without prejudice to any other administrative or judicial remedy, have the right of appeal to a supervisory authority, in particular in the Member State of their place of residence, of work or of the place of the suspected infringement, where the data subject considers that the processing of personal data concerning him or her is contrary to this regulation.

(11) Right to an effective judicial remedy

Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR, you shall have the right to an effective judicial remedy if it considers that your rights under this Regulation have been infringed as a result of the processing of your personal data not in compliance with this regulation.

Use of Google Analytics

(1) This website uses Google Analytics, a web analysis service provided by Google Inc. ("Google"). Google Analytics uses so-called "cookies", text files that are stored on your computer and that enable the analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, Google will first shorten your IP address in a member state of the European Union or in other states that are parties to the Agreement governing the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and truncated there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, compile reports on website activity and provide other services to the website operator relating to website activity and internet usage.

(2) The IP address transmitted by your browser as part of Google Analytics is not combined with other Google data.

(3) You can prevent cookies from being stored by selecting the appropriate settings in your browser; however, we wish to point out that by doing so, you may not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies and concerning your use of the website (incl. your IP address) from being collected by Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

(4) This website uses Google Analytics with the extension "_anonymizeIp()". As a result, IP addresses are further processed in truncated form, so that linking these to individuals can be ruled out. If the data collected about you is personally identifiable, it will be blocked immediately and the personal data deleted as soon as possible.

(5) We use Google Analytics to analyze and regularly improve the use of our website. The statistics obtained enable us to improve our offer and make it more interesting for you as a user. For the exceptional cases in which personal data is transferred to the USA, Google has agreed to comply with the EU-US Privacy Shield, www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Art. 6 para. 1 p. 1 lit. f GDPR.

(6) Information on third parties: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms and conditions:

www.google.com/analytics/terms/de.html, Overview of data protection: www.google.com/intl/de/analytics/learn/privacy.html, as well as the Data Protection Declaration: www.google.de/intl/de/policies/privacy.

(7) This website also uses Google Analytics for an analysis of visitor flows across all devices which is carried out via a user ID. You can disable the device cross-analysis of your use in your account under "My data", "personal data".

Right of information and objection

You may obtain information on the stored data about you at any time. You can also revoke your consent to the collection and storage of your personal data at any time.

In both cases, send an email to:
info(at)lectiopro.de

or a letter to:

LectioPro GmbH
Babstadterstr. 7
74906 Bad Rappenau

Queries and feedback

Please write your questions, suggestions and requests regarding data protection to the following email address:
info(at)lectiopro.de